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Below are the most recent position openings posted by ICAA member institutions. If you wish to receive more information about a listing, follow the instructions specified in the listing or use the contact information to talk with someone at the institution concerning the position.

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Development Coordinator, The Mandel School (FULL TIME)

Case Western Reserve University | Cleveland, OH | Posted February 3, 2025

POSITION DESCRIPTION

The development coordinator directs the day-to-day administrative operations of the Mandel School Development Office, driving high-level performance of the development office and delivering critical support for donor and alumni engagement. Duties include budget and financial administration, gift processing, scheduling and planning donor meetings, executing acknowledgments, donor communications, stewardship, and assisting in the management of donor portfolios and relationships.

ESSENTIAL FUNCTIONS

• Manage the department's administrative daily operations, front office manager and problem-solver. Audit expense reports for Associate Dean and Senior Development Officers. Process reimbursements, requisitions, and other required financial and budgetary requests; reconcile the major gifts budget monthly, forecast future expenditures, and provide budget forecast recommendations. Partner with the Mandel School's Finance Department to process procurement and vendor payment approvals. Oversee inventory, procure office supplies, donor gifts, and special event needs while maintaining accurate documentation for budget reconciliation. Track and analyze expenses generated by department special events and travel costs, including flights, hotels, and car rentals. Streamline administrative functions between the central development office and the school. (25%)
• Strengthen top-level donor relationships by partnering with the Associate Dean to develop and implement outreach strategies, create funding concepts, and plan donor meetings. Maintain and analyze accurate and up-to-date records in the Advance system for development team portfolios. Leverage confidential donor and alumni records to evaluate giving history and relationship with the university, providing critical background data. (25%)
• Oversee the Associate Dean¿s calendar, organize and coordinate scheduling and logistics for meetings and events, including travel arrangements, hotels, and restaurants. Manage logistics and execution for small donor gatherings involving the Associate Dean and donors. Welcome visitors, accept and open mail, and deliver prompt, high-level customer service for alumni and donors. (15%)
• Oversee daily gift processing and donor acknowledgments. Collaborate with Development and Alumni Relations team members and Advancement Services to ensure gifts are accurately documented in the system and communications with donors are timely, accurate, and appropriately customized based on the size of the gift. (10%)
• Input and extract data from CRM with precision to ensure data accuracy and integrity, supporting fundraising and engagement efforts for the Development team. (10%)
• Collaborate with faculty and staff at the Mandel School to collect and organize information needed for foundation reporting, donor updates, and stewardship activities. Develop tailored proposals that align donor interests with school programs to enhance engagement and support. (10%)

NONESSENTIAL FUNCTIONS

• Support the Dean¿s priorities by coordinating scheduling and logistics in collaboration with the Dean¿s Executive Aide. (5%)
• Perform other duties as assigned. (<1%)

CONTACTS

Department/School: Frequent daily contact with the Mandel School Dean, Associate and Vice Deans, department chairs, faculty, and staff to facilitate donor relations, share critical information, and execute event logistics, meetings, and stewardship strategies.

University: Frequent daily contact with the Dean's office, Associate Deans, directors of administrative departments, faculty, and staff as required to coordinate development initiatives, secure approvals, provide updates on annual giving strategies, and ensure alignment across university units.

External: Moderate daily contact with principal gift donors, alumni, visiting committee members, community leaders, corporate and foundation representatives, and community organizers to drive donor communications, schedule and manage meetings, execute stewardship activities, respond to questions related to giving, and cultivate relationships to deepen engagement and support.

Students: Infrequent contact with undergraduate, graduate, and professional students to facilitate donor engagement initiatives, gather and share impact stories for stewardship, and support program-related updates as needed.

SUPERVISORY RESPONSIBILITY

No supervisory responsibility.

QUALIFICATIONS

Experience: 1 or more years of professional experience required. Experience in nonprofit organizations or higher education is preferred.

Education: Bachelor's degree required.

REQUIRED SKILLS

• Outstanding communication skills, including professional and effective verbal and written communication.
• Strong interpersonal skills to maintain effective relationships with a broad range of stakeholders.
• Ability to work independently and collaboratively, demonstrating initiative and accountability.
• Exceptional organizational and planning skills, with attention to detail and accuracy.
• Proficiency in project management and coordination.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to potential problems, excellent problem-solving skills required.
• Ability to meet consistent attendance.
• Ability to interact and work collaboratively with colleagues, supervisors and customers face to face.
• Ability to juggle multiple responsibilities simultaneously, stay focused on deadlines, and handle complex projects efficiently.
• Computer proficiency, including Microsoft Office and database management; familiarity with Advance or similar donor databases preferred.
• Ability to juggle multiple responsibilities simultaneously, stay focused on deadlines, and handle complex projects efficiently.
• Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.

WORKING CONDITIONS

General office environment. Evening and weekend work hours will be required occasionally for events.

 

APPLY AT: https://case.edu/socialwork/about/current-opportunities/staff-opportunities

 

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Associate Director of Affinity Engagement (FULL TIME)

Denison University | Granville, OH | Posted December 21, 2023

Visit https://employment.denison.edu/postings/4605 for a complete job description and application information.

The Associate Director of Affinity Engagement is responsible for managing affinity-based alumni networks, events, volunteers, communications, and programs. Affinity programming is focused on cohorts of alumni with a shared interest or experience. This position will manage affinity-based volunteers and committees while strategically developing programs and communications to engage, connect and inform.

Essential Job Functions:

The Associate Director of Affinity Engagement is a member of the Alumni Engagement Programming team and plays an important role in successfully executing the strategic priorities for alumni engagement. The position is a member of the Alumni and Family Engagement Office and the Division of Institutional Advancement.

• Inform strategic direction focused on engagement, proactive “customer” service, communication and responsiveness to the needs of Denison’s alumni community.
• Tracks affinity programming metrics, using consistent data to inform long-term planning.
• Assesses the effectiveness of existing alumni affinity programs to determine better pathways for successful engagement.
• Partners with colleagues to identify and foster alumni engagement synergies across Advancement and with campus partners (i.e. Annual Giving, Athletics, Knowlton Center, etc.)
• Advise alumni interested in forming a shared interest group.
• Supports planning and execution of affinity events, regionally and on-campus. Partners with Advancement Communications and Events on budget, marketing, content and implementation.

• Responsible for nurturing and maintaining key relationships with leadership of alumni affinity groups.
• Guides senior volunteer leaders in building strong leadership teams, to ensure a volunteer pipeline for sustained success.
• Advises and consults with volunteer leaders on a range of issues including annual programming, volunteer recruitment and retention, best practices, University policies, and event planning and communications strategies in collaboration with divisional and campus partners.
• Convenes affinity group leaders regularly to provide training opportunities, share annual priorities, key initiatives and events, recent learnings, and opportunities for collaboration.

• Partners with AFE’s Senior Associate Director, Marketing & Communications and Advancement
• Communications to ensure consistent, relevant, and timely communications for affinity programming.
• Partners with affinity volunteers to create relevant marketing and communication materials and timelines.

• With the Director of Alumni Engagement Programming, manage the day-to-day budget for affinity programming.
• Regularly assess affinity networks, report key findings to Alumni & Family Engagement and Institutional Advancement leadership. Research and implement industry best practices to achieve success.
• Assist with and attend “all-hands” Alumni Engagement events, Big Red Weekend, Family Weekend, Reunion, Alumni Council meetings, special on-campus events/conferences, and volunteer leadership assemblies.

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Senior Philanthropy Advisor (FULL TIME)

Baldwin Wallace University | Berea, OH | Posted March 8, 2022

Senior Philanthropy Advisor

Job Summary: Reporting to the Assistant Vice President for Philanthropy, the Senior Philanthropy Advisor is responsible for identifying, cultivating, soliciting, and stewarding current and potential donors to secure major gifts in support of Baldwin Wallace University’s strategic priorities and fundraising initiatives.  The Senior Philanthropy Advisor is an experienced fundraising professional who will manage a portfolio of approximately 100-150 active donors and prospects with special emphasis on securing major and principal gifts for the University.

 

Essential duties, tasks and responsibilities: 

• Manages a portfolio of approximately 100-150 active donors and prospects with specific goals and benchmarks intended to secure annual, major, planned, and estate gifts; along with determining their level of support and engagement. 
• Identifies, cultivates, solicits, and stewards major gifts on behalf of the University.
• Organizes prospect visits efficiently and strategically.   Includes key BW faculty, staff, leadership, and/or trustees as appropriate in order to build relationships and secure gifts.    Communicates with all parties via briefings, cultivation and solicitation plans/updates, and donor correspondence.
• Records fundraising progress via contact reports, cultivation and solicitation updates, correspondence, and other documentation; recording this information in Raiser’s Edge.  
• Regularly meets with the AVP for Philanthropy and Director of Prospect Development regarding prospect assignments, portfolio reviews, cultivation and solicitation strategies, and general fundraising progress.
• Requests and makes effective use of prospect research as appropriate.
• Communicates with Prospect Development and Data Analytics staff regarding information updates to donor or prospect records.
• Strives to meet and exceed goals for quality monthly visits, yearly proposals.
• Travels regionally and nationally to meet current and prospective donors.
• Monitors travel budget and expenses.  
• Builds and maintains an in-depth knowledge of BW, its funding priorities, and giving opportunities in order to articulate a compelling case for support to all constituents. 
• Collaborates with Alumni Engagement and other campus partners to engage alumni and friends in meaningful ways, and encourage increased levels of involvement and philanthropic support.
• Other duties and special projects as assigned

 

Full position description, qualifications and application instructions may be found here.